How to Upload a Second Submission Bluebeam

Working With Files in a Studio Project

Studio Projects may contain any blazon of file, non merely PDFs. PDF files will open in Revu while other file types will open in the default program associated with it on your device.

Only Hosts and those with appropriate permissions can upload documents to a Project.

Note: In order to upload or download a file in Studio, the system clock of the local car must exist gear up up correctly and then that it is in sync (within 15 minutes) with UTC, otherwise whatever attempt to upload or download a file in Studio will result in an fault. Update the system clock of the local car and so that information technology is correct for the time zone specified in its Appointment and Time settings and attempt the upload or download again.

Adding Files to a Project

Users can create new folders in the Project, select private files to upload, or upload an entire folder and its contents.

Users tin can but add files to a Projection that they take started or for which have been granted the appropriate permissions.

To add files to a Project, go to the Project tab, click Add together and select ane of the following options:

• New Folder: Creates a new folder in the root directory of the Project or as a subfolder of the selected binder (depending on what you right-clicked ). Once selected, the New Folder dialog box appears. Enter a name for the folder and click OK to create it.
• Upload Files: Uploads individually selected files to the root directory of the Project or to the selected folder (depending on what you right-clicked ). Once selected, the Upload Files dialog box appears. Click Add together and select to upload either Files (by navigating to the desired files), Open Files (which automatically adds all PDFs currently open up) or Open Set(which automatically opens the Set currently open).
• Upload Folder: Uploads the contents of a folder to the root directory of the Project or to the selected folder (depending on what yous right-clicked ). In one case selected, the Select a folder to upload dialog box appears. Navigate to and select the desired binder and click Select Binder .
  • This pick recreates the selected binder in the Project and uploads the contents into that folder automatically.

Adding Projection Files to a Studio Session

PDF files in a Project can exist added to a Studio Session. This makes information technology possible to work on Project files using the real time collaboration advantages of a Session. An icon will appear side by side to the name of whatsoever Project file that has been added to a Session.

Just Sessions that are created using this feature tin have Projection files added to them. Therefore, unless you are calculation more PDFs to a Session that has already been created for this purpose, the first footstep is to add a file to a new Session, every bit described beneath. Once the Session has been created, additional Projection files tin be added.

Users must have both the Send PDFs to Sessions permission and at least Read/Write folder permission to employ this characteristic (note that users with The Full Control permission accept both of these permissions past default).

The user who sends the first Project file to the Session is automatically the Session Host and tin ship additional Project files to the Session as desired; any other user in the Project who wishes to ship additional Project files to the Session not only needs to meet the Projection permissions requirements described higher up, but also must be added to the Session and have the Add Documents permission in it.

To add files to a new Session:

1. Right-click the PDF file and select Add together to New Session. The New Session dialog box appears.
   • CTRL-click or SHIFT-click to select multiple PDFs.

2. Enter a name for the new Session in the Proper name field and click OK. The Session is automatically created with the selected PDF. You lot are automatically the Host of this Session and tin manage it normally.

To add files to an existing Session:

1. Right-click the PDF file and select Add to <existing session proper noun> . Annotation that only Sessions created using the Add to New Session process equally described above will appear.
   

PDFs that have been added to a Session are tagged with a icon on the Project panel. Users can bring together this Session directly by correct-clicking the file in the Project tab and selecting Join <existing session proper name> .

Updating a Project File With the Session Re-create

After the Session work washed to a Project file is consummate, you lot might wish to transfer the updated version of the document from the Session and dorsum into the Project.

Note: In order for this process to succeed, the Projection file must be checked out to the Session. If the check out to the Session is ever revoked, yous volition non be able to utilize this process to update the Project file. Instead, download a re-create of the Session file and utilise it to replace the Project file.

To update a Project file with the Session copy:

1. If you know which Session the PDF is in, open up it. If you're not sure which Session information technology'southward in, right-click the Project proper name on the Projection tab and select Show Sessions.

   

   The Available Sessions dialog box appears showing all Sessions fastened to the Project. Select the advisable Session and click Join.

2. Right-click the desired certificate in the Session and select Update Project Re-create.

   

3. The Check In dialog box appears. Enter any comments that should accompany this check in (optional) and click Bank check In. A message volition appear informing you that the update request has been received.

   Note: If a unlike bulletin appears informing you that the Projection re-create could not be updated because it is no longer checked out to the Session, then this procedure will non succeed. In gild to update the Projection file, yous will demand to download a copy of the Session file and use information technology to supercede the Project file.

4. Click OK. The Session file will be automatically checked into the Project as a new Revision.
   • In the event that the update process fails, an email is automatically sent to you. If the Project file is all the same checked out to the Session, you can effort this process again. If not, you will demand to download a copy of the Session file and use it to replace the Project file.

Downloading Copies of Project Files

To download a copy of a Project file or folder (including the root Project folder) to a local or network drive, go to the Project tab, right-click it on and select Download Re-create.

When downloading a Projection folder, all of its files and subfolders are automatically included. Annotation that the root Project folder is just shown in left console of the Projection tab, so to download copies of all the files in the Project, right-click the root Project folder in that location.

Replacing Project Files

It is sometimes necessary to replace Project files with updated copies from a local or network drive. To practise so:

1. Check out the desired Project file. You tin can only supplant a file if it is currently checked out to you lot. Information technology is not necessary to open the file, still.
2. Right-click the Project file and selectReplace File. An Open dialog box appears.
   • A warning might appear first alerting you lot that the process volition replace the Project file. If information technology does, click OK .
3. Select the desired replacement file and click Open up.
4. Right-click the Project file and select either Check In (if you are washed working on the file) or Update Server Copy (if yous are not).

Sharing Project Files Outside the Project

Users tin can share Project files with people outside the Project, providing them a link through which they can download a local copy of the file. The recipient will non have access to other Project files or features, only they will exist able to employ the aforementioned link to download updated versions of the file for as long every bit the link is active.

But Projection users with the Share Items or Total Control permission can share items.

To share a link to a Projection file:

1. From the Project tab, right-click the desired file and select Share Link. The Share File dialog box appears.

   

2. Select the active period for the link to the file from the Share File for bill of fare:
   • Lifetime of Project: Select this option to have the link remain agile for equally long as the Projection is active. The recipient will exist able to use the link to download a electric current version of the file for the duration of the Project.
   • 24 Hours: Select this option to take the link automatically expire 24 hours after it is created.
3. To require a countersign in order to download the Project file, select Require Password and enter a password in the Password and Confirm Password fields. The recipient will be required to enter the same password before being allowed to download the file.
   • Passwords must be at least 5 characters long.
4. To flatten all markups in the shared version of the certificate, select Flatten. This does non flatten the markups in the Project file, just the copy being shared outside the Project.

5. Click OK. A second Share File dialog box appears.

   

6. Click Copy Link to Share to re-create the link to the clipboard. One time it is copied to the clipboard, you tin can paste it into an electronic mail or other blazon of electronic message to transport to recipients. If you set the file to require a password, be sure to let them know what the countersign is as well.

When your recipient receives the link, they will need to open information technology in the browser of their choice, which will provide them with a download button that they can use to retrieve the file. If a countersign is required, they volition exist prompted for it first.

Managing Shared Project Files

Yous tin forcefulness external links to Project files to elapse ahead of their scheduled expiration, if desired. Users with sufficient permissions (Project owners or users with Full Control) can force the expiration of any link in the Projection; all others can merely force the expiration of links they generated.

To force a Project link to expire:

1. On the Project tab, click Settings. The Project Settings dialog box appears.
2. Click Manage Shared Links. A Webtab opens in Revu to a Studio Shared Links folio.
3. The Studio Shared Links page shows all your Studio Projects. Locate the desired Project (using the My Projects and Attended Projects links can be helpful to this task) and click its link. All the bachelor links are shown.

4. To force a link to expire, click Expire.

Project owners who desire to come across what Project files have been shared with people outside the Project tin can view all links, both Agile and Expired, on the Manage Shared Links page.

To inspect shared links:

1. On the Project tab, click Settings. The Project Settings dialog box appears.
2. Click Manage Shared Links. A Webtab opens in Revu to a Studio Shared Links folio.
3. The Studio Shared Links folio shows all your Studio Projects. Locate the desired Project (using the My Projects and Attended Projects links can be helpful to this chore) and click its link. All the bachelor links are shown.

4. Click Agile to view links that are currently active.
5. Click Expired to view links that take expired.

Condition Icons for Studio Files

There are a few icons that tin appear adjacent to Studio files to show the condition of the file. These icons can appear on the document tab or in the Project Documents tab.

Document Tabs

Indicates that the PDF is a Project file that you have checked out.

Indicates that the PDF is a Project file that yous have opened, but non checked out. This file is read-but. To check out the file and so you tin edit it, right-click and select Check Out.

Indicates that the PDF is a Session file.

Project Tab

Since Session documents are not checked in and out, they practice not accept unlike statuses similar Project files, so the only place you will see status icons is on files and folders on a Projection tab.

Opened: Indicates a Project file that you have opened, simply not checked out. This file is read-only. To check out the file then you tin can edit it, right-click and select Check Out.

Checked Out: Indicates a Projection file that you have checked out.

Checked Out to Another User: Indicates a Project file checked out to another user. Right-click on the file and select Backdrop to notice who has the file checked out.

In a Session: Indicates a Project PDF that has been added to a Session.

Sync Off: Indicates that the Projection file or folder is not currently flagged to have part in file synchronizations. This bluecoat only appears when the mouse cursor moves over the file or binder.

Sync On: Indicates that the Project file or folder is currently flagged to take part in file synchronizations.

Edit Offline: Indicates that the Projection file is 1 you are currently editing while offline.

Conflict State: Indicates that pending changes made offline haven't loaded to the Project file.

Working With Project Files

Correct-click on a file in the Documents section of the Project tab and you take the following options depending on the file type, the current status of the file, and your permissions:

Add to New Session: Add the PDF file to a new Studio Session.  Only valid for PDF files.

Add to session proper noun : Add the PDF file to this existing Studio Session. Only valid for PDF files.

Check In: Checks in a previously checked out file, including any changes fabricated to it, fifty-fifty if unsaved.

Cheque Out: Opens the file (if it is not already) and checks information technology out to y'all. Only files that have been checked out can be edited and simply one user can check out a file at a time.

Re-create: Copies the file so you can paste some other copy into some other folder in the Project.

Cut: Cuts the file from its electric current location and so you can move information technology to another binder in the Project.

Delete: Removes the file from the project.

Discard Changes: Discards pending changes to the PDF, returning it to previous state.

Download Copy: Downloads a copy of the document to a local or network drive.

Open: Opens the file for viewing. Files that are only opened (but non checked out) cannot exist edited.

Open Project Copy: Opens the server copy of the Project file in a new tab.

Paste: Pastes a cut or copied file into the selected binder.

Properties: Shows the properties of the file, including its name, projection path, condition, creation date, and size.

Rename: Changes the name of the file.

Replace File: Allows you to replace the server re-create of a Projection file with ane from a local or network drive.

Revert Changes: Reverses any changes yous accept made to the Project file that you have not checked in, essentially opening the server copy again.

Revision History: Shows the revision history of the file and allows you to open a previous version of the file.

Share Link: Allows you to provide a link to the Project file that can be used by somebody exterior the Project to open and view the file.

Undo Checkout: Releases your Cheque Out (making it available for another user to check out) and discards whatsoever changes you fabricated to the file.

Update Server Copy: Updates the Project file with changes y'all have made only does not check information technology in.

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Source: https://support.bluebeam.com/online-help/revu20/Content/RevuHelp/Menus/Window/Panels/Studio/Studio-Project-Files--MV.htm

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